Budget & Expense Tracking

Track costs across your trip, see spending by category, convert currencies, and export your expenses.

The Budget Panel

Click Budget in the top toolbar to open the budget panel. You'll see your total spend, spending by category, and an itemized list of all your expenses.

Setting a Trip Budget Limit

If you want to set a spending target:

  1. Open the Budget panel.
  2. Click Set Budget Cap.
  3. Enter your total budget amount and currency.

A progress bar shows how much of your budget you've spent so far.

Add Budget Cap
Adding a budget cap in the Budget Panel.

Spending Categories & Currencies

Expenses are grouped into 5 categories:

  • Lodging: Hotels and rentals.
  • Dining: Restaurants, cafes, and food.
  • Transit: Flights, trains, car rentals, and rides.
  • Activities: Tickets, tours, and sightseeing.
  • General: Other purchases like shopping, tips, and souvenirs.

Multiple Currencies

You can enter expenses in different currencies (like USD, EUR, GBP, or JPY). TripDeck converts them to your trip's home currency in the budget totals.

Categories and Currencies
Categories and currencies displayed in the budget panel.
See App Settings to learn more about setting your trip's home currency.

Adding Expenses

  • Event Costs: Add prices directly to any flight, hotel, meal, or activity when adding or editing an event by expanding the details section and entering a value in the Cost field.
Add Event With Cost
Adding an event cost in the event editor. Home currency will be auto-selected.
  • General Expenses: Add costs that aren't tied to a specific itinerary stop (like souvenirs or SIM cards) by opening the Budget Panel and clicking + Add Expense.
Add General Expense
Adding a general expense in the Budget Panel.

Exporting Expenses to a Spreadsheet

Click Export CSV at the bottom of the Budget panel to download a spreadsheet file of your expenses with dates, categories, and amounts.

Text Editor Syntax

If you edit in plain text, you can attach expenses using simple tags: 

# Budget: 2500 USD

## 2026-10-15
[H] Ace Hotel | Check-in: 15:00 | Cost: $280 | Conf: HTL123
[R] Balthazar | 19:30 | Cost: $140 | 80 Spring St
[A] MoMA Museum | 10:30 | Paid: $25

## General Expenses
[Expense] Subway MetroCard | Cost: $34
[Cost] Travel Insurance | $85 USD
  • Cost: $AMOUNT or Paid: €AMOUNT can be placed on any event line.
  • # Budget: AMOUNT CURRENCY sets the trip spending cap.
  • Lines under ## General Expenses capture unlinked ad-hoc expenses.